A well-planned and exquisitely hosted event is sure to bring people together. Whether you’re hosting a trade show, a conference, a team building event, or something else, you want the event to be successful and memorable. You can plan a huge event, but it doesn’t mean much if no one actually remembers it. Here are 7 tips for hosting an event all of your attendees are sure to remember.
Choose a Theme
It might not seem like such a big deal, but a theme is an essential component of hosting an event. It’s the glue that unifies your whole event. It keeps everyone focused, reminding them why they’re there. It’s also a great way to help get the word out about your event, and your company. More than just choosing a theme, it’s important to choose the right theme, so make sure you take some time to consider your event, attendees, and your options.
Plan Ahead when hosting an event
When planning an event, plan ahead. Set your event date in advance and send out invitations once it’s established. This will give those you invite to the event an opportunity to check their schedules and make the necessary arrangements.
Generating buzz is important for getting people excited about it. The prospect of experiencing something fun and unique will help entice them to want to come. Inform invitees of guest speakers, entertainment, food, gift bags, and prizes. Create a press release and get your event onto social media. Encourage interested attendees to share your event page to help spread the word.
Send Out Reminders
Invitations in advance are important, so people can plan properly, but it’s also important to send out reminders. In the time between sending invitations and the date of your event, life can get busy and the event date can slip the minds of your invitees. Make sure to send out a reminder about a week before the event. This should increase attendance and your one step closer to hosting an event to remember!
Make Registration Seamless
When hosting an event, a major part of creating a positive experience is creating a great first impression. One of the first things that your attendees come into contact with is the registration table. Make registration as seamless as possible. One way to do this is with Easy Event Hosting’s Name Tag Tamer. This name badge organizer makes registration easier by letting attendees find their own name tags which are conveniently displayed in alphabetical order. Registration lines move faster and the whole process is much more pleasant, helping to set the tone for the rest of the event.
For Event Hosting You Must Always Be Prepared for Extras
No matter how many attendees RSVP, always plan for more. Perhaps someone forgot to RSVP, or maybe people didn’t register online ahead of time. Planning for extras will help to make sure that you are still able to accommodate everyone and no one is left out.
Follow Up with Guests and Thank Them
Is it over? A well-planned event is not over when it’s over! It’s time to send the “thank-you’s.” This will help to leave a lasting impression. It will also help to increase the chances of attendees participating in future events. You can also include a link to a survey, so attendees can let you know their opinions. This helps you to improve on future events.
Hosting an event can be a lasting memory. And if you do it right your attendees will be talking about it for a long time to come. Let Easy Event Hosting help make the registration process easier with our Name Tag Tamer series name badge holders. For more information, and to order yours, give us a call today! (805) 259-3835 or send us a note on our contact us form.